THINGS YOU NEED TO KNOW ABOUT BIR'S NEW INVOICING REQUIREMENT - BIR RR 18-2012

Revenue Regulation No. 18-2012  - Prescribes the policies and guidelines in the processing of Authority to Print (ATP) Official Receipts, Sales Invoices and other Commercial Invoices using the online ATP System and provides for the additional requirements in the printing thereof.

*** RR = Revenue Regulation


Question:  What RR 18-2012 means to us?


Answer:  RR 18-2012 means persons whether private or government, who are engaged in business ( all business establishments )  are required to secure new Authority to Print  (ATP)  and print new invoice/receipt and all commercial documents being issued to customers,  your existing documents (old receipts and invoices)  printed before January 18, 2013 are only valid till August 30, 2013.

*** ATP - Authority to Print

 
What to do? 

Look or  go to your printer, which should be authorized/ accredited by the BIR. BIR has list of accredited printer, check if your printer is accredited by the BIR.



 
Things you need to need to know: 

1. Principal receipts/ invoices , supplementary receipts/ invoices and any other documents being used in the business and issued to custumer are required to be registered before printing.

2. Your existing documents (unused and unissued receipts and invoices)  printed before January 18, 2013 are valid only till August 30, 2013. The unused receipts and invoices shall be surrendered to BIR for destruction.

3. Approved ATP is valid upon full usage of the serial numbers of five ( 5 ) years from issuance, whichever comes first.

4. For newly registered taxpayers, the ATP shall be secured simultaneously with the Certificate of Registration ( COR).

5. A taxpayer with expiring ATP for its receipts/invoices ( principal and supplementary) shall apply for a new ATP not later than sixty ( 60) days prior to expiry date.

Example : 

Your ATP expiring on  December 31, 2013, you should apply for new ATP before October 31, 2013.
              
6. All unused/unissued principal/supplementary receipts/invoices shall be surrendered to the Revenue District Office (RDO) where the taxpayer is registered on of before the 10th day after the validity period of the expired receipts/invoices for destruction. An inventory listing of the same shall also be submitted.




What  are the  principal receipts/ invoice?

1. VAT Sales Invoice
2. Non VAT Sales Invoice
3. VAT Official Receipts
4. Non VAT Official Receipts

What are the supplementary receipts/invoices?
1.  Delivery Receipts
2. Order Slips
3. Debit/ Credit Memo
4. Purchase Order
5. Provisional/temporary Receipts
6. Acknowledgement Receipts
7. Collection Receipts
8. Cash Receipt
9. Bill of lading
10. Billing Statement
11. Statement of Account
12. Any other document used in business & issued to customer.

                                           AUTHORITY TO PRINT ( BIR Form 1921)



For comments, questions, suggestions, email me at  yourtaxmama@gmail.com or at ione.mejia@gmail.com

BIR - RMC 44-2013 - Unused OR, Invoices valid till August 30,2013

Hear ye! Hear ye! 

Bureau of Internal Revenue, Revenue Memorandum Circular No. 44-2013 dated June 11, 2013. =  Extending the validity of unused and unissued principal and supplementary receipts/invoices printed prior to January 18, 2013  and other Matters.

Question:  What it means to us?

Simply means,  you can still use your current official receipts, sales invoices, etc.  till August 30, 2013 without penalty. After August 30, 2013, ( starting August 31, 2013) all principal and supplementary receipts/invoices printed before January 18, 2013 shall no longer be valid.

However,  the deadline for filing of an application for the printing of new receipts to replace all unused/unissued principal supplementary receipts/invoices before  January 18, 2013 shall be the same,  April 30, 2013, therefore all applications received after April 30, 2031,  shall be considered late application and the penalties for late filing shall imposed..

Question: How much is  the penalty for late filing?

Answer: One thousand pesos ( P 1,000.00)

Question: What will happen if you use receipts/invoices (which is printed before January 18, 2013) on August  31, 2013?

Answer:  Issuance of the said receipts/invoices shall be deemed invalid , or deemed as if no receipts were issued and a violation of Sec. 264 of the National Internal Revenue Code. 

 Question:  What will happen if your issued receipts/invoices are deemed invalid or if it is deemed as if no receipts were issued ?

Answer: Transactions with the said receipts are deemed not properly substantiated and may not be allowed as a deduction.

Question:  What is Sec. 264 of the National Internal Revenue Code?

Sec. 264. Failure or refusal to Issue Receipts or Sales or Commercial Invoices, Violations related to the Printing of such Receipts or Invoices and Other Violations. -

(a) Any person who, being required under Section 237 to issue receipts or sales or commercial invoices, fails or refuses to issue such receipts of invoices, issues receipts or invoices that do not truly reflect and/or contain all the information required to be shown therein, or uses multiple or double receipts or invoices, shall, upon conviction for each act or omission, be punished by a fine of not less than One thousand pesos (P1,000) but not more than Fifty thousand pesos (P50,000) and suffer imprisonment of not less than two (2) years but not more than four (4) years.

(b) Any person who commits any of the acts enumerated hereunder shall be penalized in the same manner and to the same extent as provided for in this Section:

(1) Printing of receipts or sales or commercial invoices without authority from the Bureau of Internal Revenue; or(2) Printing of double or multiple sets of invoices or receipts; or
(3) Printing of unnumbered receipts or sales or commercial invoices, not bearing the name, business style, Taxpayer Identification Number, and business address of the person or entity.

For comments, questions, suggestions, email me at  yourtaxmama@gmail.com or at ione.mejia@gmail.com