From the course: Using Microsoft SharePoint Syntex for AI Document Management

SharePoint for document management

- [Instructor] Before we talk about Syntex, we need to talk about SharePoint for a minute. I personally really like SharePoint as a document management tool. I've used it for years, and I think it has a great set of features. Requirement number one of a document management system is the ability to easily load, store, organize, and retrieve documents. SharePoint handles all of these chores very neatly. To add files, you can use the upload commands or simply drag and drop your files. I think it's important to say that we should probably call this a file management system since you're not restricted to just documents. At this time, you can load any type of file to a SharePoint library, and files can be up to 250 gigabytes in size. You can also add a lot of files. Officially, you can store 30 million files in a library. Although, Microsoft recommends no more than a mere 300,000 in a single site. And you can have up to 2,000 libraries in a site, which is a big help in keeping things organized. Files can be sorted as desired, and you can easily find and retrieve files with the built-in search. SharePoint also has other important file management functionality like version control, configurable permissions, and onboard editing tools. The thing that I've always liked best in SharePoint is the ease of adding custom columns to capture metadata about the characteristics of your files. Not only that, but you can create multiple custom views for your information to meet the needs of different audiences. These can filter files by specific criteria and present them sorted in various orders as desired. The views can even be staged in multiple places within a SharePoint site, which is a great way to direct people to exactly the information they need to get their job done. If you're not familiar with SharePoint libraries, I think it's a good idea for you to do a little research before you try working with Syntex. I'm going to give myself a plug here. I've got another course named SharePoint for Enterprise Data Management, which goes into some detail about creating and managing libraries that you might find useful. Check it out in the course library.

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