From the course: Time Management Fundamentals

Using an email archive folder

From the course: Time Management Fundamentals

Using an email archive folder

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- Do you hoard email in your inbox? If so, you're not alone; some of my clients had tens of thousands before completing this training. The good news is, you can gain a lot of free time by emptying your inbox. The less emails you see when processing, the less switching cost you pay. Let's start with a quick, easy method for filing email. I used to use folders to categorize and sort things meticulously. This was time consuming, and often made it more difficult to find things. Instead, it's better to archive processed emails. Email apps have robust search engines, so by archiving email, you keep them, making them available for searches, while reducing inbox clutter. Let's make this as simple as possible. All you need to do is use an email folder called archive. Many email apps have this folder already, and you can send email there with a single click of a button. Other email programs may require just one additional step; creating an archive folder. Typically, you'll click on the main email folder, create a new folder called Archive, and you're done. Then when you answer the Where is its home? question while processing, you can click on the archive button or drag and drop the email into the archive. Take a few moments to familiarize yourself with how your email search engine works. You can find emails again using the email address, date sent, keywords, and more. When it comes to filing your emails, keep it simple. Throw them into that archive and let the search engines do the work.

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