You're swamped with tasks and deadlines. How do you prioritize your time effectively?

Comece criando uma lista completa de todas as tarefas que você precisa concluir, incluindo prazos e qualquer outra informação relevante.

Mejorando la comunicación con aquellos a los cuales les prestas servicio, básico poner tiempos y calendarizar las respuestas, saber distinguir entre lo urgente y lo importante. No puedes transformar tu día a día en bombero y apagar incendios durante toda la jornada laboral, eso solo redundara en un mal servicio.

Cuando te sientes abrumado por tareas y plazos, es crucial priorizar tu tiempo de manera efectiva diferenciando lo urgente de lo importante. Lo urgente requiere atención inmediata y suele estar asociado a un plazo que esta a punto de cumplirse , pero pueden no ser importantes porque no contribuyen a tus objetivos a largo plazo. Utiliza una matriz de prioridad para clasificar tus tareas y enfócate primero en las que son importantes. Así, gestionarás tu tiempo de manera más eficiente y reducirás el estrés asociado a la sobrecarga de trabajo.

1.Create a task list. 2.Choose a prioritization method to organize the tasks. 3.Schedule the tasks in a calendar. 4.Communicate the progress with teammates

When assessing urgency, you should look at whether the task aligns with the strategy. If it doesn’t you should question whether you need to do the task at all or reprioritize. Also sometimes someone else’s sense of urgency isn’t necessarily your own or what you should be focusing on.

Its important to prioritize your goals. I use the numerical format - P0, P1, P2 and P3. P0 = urgent tasks needs addressing today. P1 = important task that needs to be addressed within the next few days P2 = a task part of the to-do list for the week or 10 day period. P3 = good to know, but deal with within the fortnight. Have a system that works for you, you'll never miss your targets.

Al evaluar la urgencia, se debe observar si la tarea se alinea con la estrategia. Si no es así, tambien es bueno saber que parte de una buena estrategia es su flexibilidad. En ese caso uno debe tener los skills suficientes como para poder ejercer un triage en cuanto a sus tareas

When evaluating each task, I place its level of priority and importance for the business process it impacts. Considering the resources that determine the performance of the assigned tasks due to their criticality to meet the objectives.

En mi experiencia, lo importante es saber ponderar la importancia de las tareas y la necesidad de resolución de cada una. Lo más importante es lo que necesita una resolución hoy. Lo segundo importante es lo que puedo dejar para mañana. Parece fácil, pero no lo es porque todos los que demandan atención lo quieren para hoy. Para cuándo atiendo personas, la prioridad la tiene la persona que tengo adelante, no la que me está escribiendo por Whatsapp o por email. Tampoco chequeo mis redes o las noticias cuando estoy hablando con una persona. una entrevista corta pero rica y atenta es más importante que una larga con un sin número de interrupciones.

Tras pasar a una hoja todos esos tasks pasaría a enumerarlos de menor a mayor importancia, por ese orden ya que la importancia se evalúa en comparación con el resto de tareas que tienes. También considero que una buena medida es categorizarlos en muy urgentes, urgentes, importancia media e importancia leve. También puedes crearte una plantilla para usarla siempre que puedas y aclarar tus ideas.

Considerar el esfuerzo y el resultado es clave para priorizar eficazmente. Calcula el esfuerzo requerido para cada tarea, ya que algunas pueden llevar mucho tiempo, pero no ser tan importantes como otras que se completan rápidamente, porque las tareas que ofrecen buenos resultados con un menor esfuerzo, motivan. Intercálalas con las que requieren más tiempo. Busca el ratio adecuado entre la productividad de la tarea y el consumo de tiempo.

It is important to be able to calculate the effort involved in an assigned task and the time it consumes during its execution to ensure that this does not affect the delivery time of said project.

Insight: Deadlines are often set based on project needs without considering individual peak productivity times. Aligning deadlines with personal productivity cycles can enhance output quality and reduce burnout. Engagement Strategy: Create a "Peak Time Profile" for each team member to identify when they are most productive. Schedule deadlines that align with these times as much as possible. Encourage team members to plan their most challenging tasks during these peak periods, and share their profiles with the team to encourage mutual understanding and support.

Realistically conceptualizing deadlines can be challenging due to the subjective nature of realism. Therefore, developing a strategy to break down the concept of realistic deadlines into smaller, manageable parts could provide an objective framework. This approach would, in turn, facilitate the positive setting and achievement of deadlines.

To ensure the timely completion of the project, I propose implementing two deadlines: an internal deadline and the actual deadline. The internal deadline should be set 4-7 days earlier than the actual deadline and communicated to the project team. This strategy can help create a sense of urgency, potentially enhancing productivity. Consequently, even if the team misses the internal deadline, there will still be sufficient buffer time to complete the work by the actual deadline.

Establishing deadlines is a difficult task since it depends on the timely availability of resources and that the project tasks are completed on time and are not delayed.

I think deadlines are underrated, mostly because there could be too many, even with apps for organizing time they can be scary. However, I still think they are the best way to keep track of goals, and it's satisfying to tick them as complete which gives a sense of achievement.

One of the most crucial decisions involves delegating tasks. It's essential to choose resources for delegation carefully to avoid wasting time and effort on unnecessary follow-ups, which would undermine the purpose. Additionally, allocate dedicated time for following up on delegated tasks that are highly critical and urgent.

For delegation to be effective, you need to know your team's capabilities, visibility on their current workload and ability to work under pressure. You don't want to delegate a task that will be delayed and you end up doing yourself.

One of the most difficult responsibilities is to be able to timely delegate a task and have it completed without any incident. I think that for any team or project manager it is complex to be able to delegate wisely, but we must place our trust in our teams.

When I was managing a mega project in middle east region, I often had to filter my list which usually was overfilled with tasks of my team members. It is crucial while creating a task list, to distinguish between tasks you will directly handle and those requiring support from others. Avoid overcrowding your list with tasks that belong to others. Instead, hold them accountable for their responsibilities and collaborate on a plan to ensure your tasks and their deadlines are achievable.

Here’s what I always do in such situations: -Identify urgent tasks to avoid crises. Understanding immediate priorities ensures smooth operations. -Focus on tasks that support long-term goals, such as skill development, rather than routine activities. -Conduct/ask for regular reviews to stay aligned with goals. Weekly or monthly evaluations help with continuous improvement. -Reserve buffer time for unexpected tasks to prevent disruptions.

Al delegar mejora la eficiencia al distribuir tareas, se pueden realizar múltiples actividades de manera simultánea y te permite enfocarte en decisiones estratégica, los líderes pueden dedicar más tiempo a la planificación y la toma de decisiones importantes. Considero al muy importante seleccionar a la persona adecuada, tomando en consideración las habilidades, experiencia y carga de trabajo del empleado. Y al concluir reconocer el logro, celebra el éxito y esfuerzo del colaborador, le dará mucha confianza y compromiso.

I start with my mind and body. When I get overwhelmed I always set break reminders to check in with myself to make sure I’m not hung up on one point or problem. It’s like taking a test in school, skip the problem you’re stuck on. When you come back to it later your brain may have figured it out while you were busy with the other problems.