You're struggling to assertively communicate in HR meetings. How can you make your voice heard effectively?

1 Know Your Stuff

Before entering any HR meeting, ensure you're well-prepared with data, facts, and the necessary background information. This preparation gives you the confidence to speak up because you know what you're talking about. When you contribute, others see the value in your words. It's not just about having the information but understanding it deeply so you can answer questions and provide insights. This level of preparation demonstrates your commitment and expertise, making it more likely that colleagues will listen to and respect your contributions.

3 Body Language

Your body language speaks volumes before you even utter a word. In HR meetings, maintain eye contact, sit up straight, and use gestures when appropriate to reinforce your points. These non-verbal cues project confidence and assertiveness, making it more likely that your voice will be heard. Be mindful of your facial expressions and the tone of your voice as well—ensure they match the message you're trying to convey. Positive body language can help in making a strong impression and ensuring your message is taken seriously.

4 Listen Actively

Assertiveness isn't just about speaking; it's also about listening. By actively listening to others in HR meetings, you show respect for their ideas and can build on them with your contributions. This approach fosters a collaborative environment where everyone feels valued. When you listen well, you're better equipped to provide thoughtful responses and insights, which will make others more inclined to listen when you speak. Active listening also helps you catch the nuances of the discussion, ensuring your input is relevant and on point.

5 Timing Matters

In HR meetings, timing can be as important as the message itself. Look for natural pauses or transitions in the conversation to interject your thoughts. Avoid interrupting others, as this can be perceived as disrespectful and may cause colleagues to dismiss your input. Instead, when you sense the moment is right, assert your voice with confidence. By choosing the right moment to speak up, you increase the likelihood that your message will be well-received and considered.

6 Follow Up

After the meeting, don't hesitate to follow up on the points you've made. This could be through an email summary or a one-on-one conversation with key stakeholders. Following up shows that you are invested in the topics discussed and provides another opportunity to clarify or expand upon your ideas. It also ensures that your contributions don't get lost in the shuffle of day-to-day operations and keeps the dialogue going even after the meeting has ended.