How do you keep your data and conversations private when using IT communication tools?

1 Use encryption

Encryption is the process of transforming data into a code that only authorized parties can decipher. Encryption can protect your data and conversations from eavesdropping, tampering, or theft when they are stored or transmitted over the internet. There are different types of encryption, such as end-to-end encryption, symmetric encryption, and asymmetric encryption, that have different benefits and drawbacks. You should use encryption whenever possible when using IT communication tools, such as email, chat, video conferencing, file sharing, or cloud storage. You can use encryption software, plugins, or apps to encrypt your data and conversations, or choose IT communication tools that have built-in encryption features.

2 Use strong passwords

Passwords are the first line of defense against unauthorized access to your IT communication tools and accounts. Passwords should be long, complex, and unique for each tool and account. You should avoid using common or predictable passwords, such as your name, birthday, or pet's name, or reuse the same password for different tools or accounts. You should also change your passwords regularly and use a password manager to store and generate strong passwords. You should never share your passwords with anyone or write them down in a visible or accessible place.

3 Use two-factor authentication

Two-factor authentication (2FA) is a security feature that adds an extra layer of verification to your IT communication tools and accounts. 2FA requires you to enter a code or a token, in addition to your password, to access your tools or accounts. The code or token can be sent to your phone, email, or an authenticator app. 2FA can prevent unauthorized access even if your password is compromised or stolen. You should enable 2FA whenever possible for your IT communication tools and accounts, especially for sensitive or confidential data and conversations.

4 Use VPNs

Virtual private networks (VPNs) are services that create a secure and encrypted connection between your device and a remote server. VPNs can hide your IP address, location, and online activity from your internet service provider, network administrator, or third parties. VPNs can also help you bypass geo-restrictions, censorship, or firewalls that may limit your access to certain IT communication tools or websites. You should use VPNs when you are using public or unsecured Wi-Fi networks, such as at a coffee shop, hotel, or airport, or when you want to protect your privacy and anonymity online.

5 Use secure platforms

Not all IT communication tools are created equal when it comes to privacy and security. Some tools may have weak encryption, poor password policies, or vague privacy policies. Some tools may also collect, store, or share your data and conversations with third parties, such as advertisers, governments, or hackers. You should research and compare different IT communication tools before choosing the ones that suit your needs and preferences. You should also check the privacy and security settings and features of the tools you use and adjust them accordingly. You should avoid using tools that have a history of data breaches, leaks, or scandals, or that do not respect your privacy and security rights.

6 Use common sense

Finally, the most important tip to keep your data and conversations private when using IT communication tools is to use common sense. You should be aware of the potential risks and threats that may compromise your privacy and security online. You should be careful about what you share, with whom you share, and how you share your data and conversations. You should also be wary of phishing, malware, or social engineering attacks that may trick you into revealing your personal or sensitive information, or installing malicious software on your device. You should also update your device, software, and antivirus regularly to fix any vulnerabilities or bugs that may expose your data and conversations to hackers.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?