Business Administrator and Executive Assistant

ABOUT YOUR ROLE:

Supports the Region CFO and Controller by performing administrative support and managing the contract approval process. This position is an integral part of the Finance and Accounting teams which are located across multiple offices and markets. This role will interact frequently with the administrative support for VF’s Executive Leadership team and other international and regional teams. This position works closely with the Legal department in order to facilitate and manage the contract approval process.

YOUR RESPONSIBILITIES WILL INCLUDE:

• Be the face of the department and provide administrative support to Region CFO and Controller such as filing and organizing, faxing, sorting and distributing departmental mail, ordering supplies, internet research, calendar management, assisting employees, correspondence, making copies, travel arrangements, expense reports, answering, screening, and returning phone calls, etc.
• Manages the contract approval and signature process and ensures that all required approvals and signoffs have occurred
• Coordinate meetings from small office meetings to larger off-site meeting
• Interface with corporate and brand functions in multiple offices and region
• Assist in managing and tracking travel expenses and corporate expenses
• Provide research and support for special projects
• Coordinate the signature process for contracts and validate the correct approvals have been met.
• Have ability to assist in the creation of PowerPoint presentations.
• Assist with coordinating team activities and events
• Ability to coordinate with EAs across multiple time zones

WHAT WE WILL BE LOOKING FOR IN YOU:

Behavioral Competencies:

• Ability to successfully communicate with all levels of management
• Ability to handle multiple projects/tasks
• Detail oriented and display discretion with sensitive information
• Ability to organize information and tasks
• Aptitude and willingness to learn and try new things
• Maintains high level of confidential information
• Demonstrates follow-through on all assignments

Functional Competencies:

• System savvy with strong working knowledge of MS Outlook, Excel and PowerPoint
• Fluent in English, added proficiency in Cantonese or Mandarin is also preferred.