Governance Specialist and Executive Assistant, Watches & Fine Jewelry, North Asia

Why This Mission:

The North Asia business has been on a tremendous journey of growth and evolution across its dynamic and distinct markets. The luxury sector in the region is expected to grow by leaps and bounds, driven by the expansion of the ultra and high-net worth segments and an increasing appreciation of luxury. At the same time, we are managing complex socio-economic-political dynamics and heightening competition across the region.

To achieve our ambitions of becoming part of the key players in the WFJ market, we need to be strategic thinker, planning ahead and collaborate closely with Global and markets.

The key mission is to support in achieving the mission and change transformation journey. The Executive Assistant needs to go beyond the traditional secretarial functions by playing the role as a partner and facilitator to the WFJ Director, North Asia, coordinating across all teams and markets, providing strong support especially in the métier of governance and planning in North Asia.

Impact You Can Create In The Role:

You will be responsible for performing an array of administrative and coordination functions, requiring confidentiality, initiatives and comprehensive decision making for the senior leader, their team of managers, and other stakeholders within the Region, markets and Global WFJ teams. You bring years of extensive professional experience with people skills proven records, while being agile, collaborative and open-minded, to enable the leader in onboarding and performing his senior leadership role to create greater impact for the WFJ business in North Asia. You act as a professional collaborator and problem solver to confidently make independent decisions when handling administrative tasks and communicating at an exceptional standard. You develop a deep understanding of what matters to the teams, and actively apply that knowledge to your day-to-day activities with ownership and ability to multitasks and move inside a fast-paced changing environment. You will also play a key role on supporting business as usual in the governance and planning métier.

Governance & Planning Métier Coordination

• To support the métier on global strategy adaptation, coordinate the governance cadences and transformation efforts
• To participate in the annual planning preparation, budgeting and MTP coordination, to support the métier in preparing the presentation materials all the way from translating the visions/thoughts into well-structured content & format and conducting market research as deemed necessary.
• To be part of the business planning cycle, to support the métier for orchestration across division, region & market
• To coordinate the strategic governance framework formulation to review and optimize the WFJ operating model to empower the business ambition
• To partner with the métier on the portfolio management of initiatives and projects, to drive continuous constructive discussion
  
  
  

Stakeholder Management & Team Engagement

• To partner with the WFJ Director, North Asia in fostering a strong team spirit amongst the North Asia WFJ teams and to support the smooth transition along with the transformation journey.
• To contribute to the partnership of the WFJ Director, North Asia with his key stakeholders by building strong networking with them and their teams.
• To share with the WFJ Director, North Asia openly the observations and perspectives on the situation facing the divisions.
• To coordinate across all the teams in the Regional office, markets and Global teams to support the WFJ Director, North Asia and to reinforce connection and facilitate new ways of working.
• To support the team engagement and the change management during the transformation journey
  
  
  

Planning & Organizing

• To partner with the North Asia WFJ leadership team in ensuring the meetings are conducted in a constructive and productive way.
• To own and master the activities calendar to ensure the time of the WFJ Director, North Asia are well-spent on activities that generate the best ROI to the House, to the division and our people.
• To plan and organize meetings take place in North Asia by representing the director’s office and to manage the visit of senior leaders in North Asia.
• In collaboration with dedicated teams, to champion the organization of the North Asia WFJ leadership meetings including planning for the agenda, implementation and follow-up.
  
  
  

General Administrative Support

• To manage the calendars and meeting scheduling for the WFJ Director, North Asia to ensure his works are carried out in a seamless, timely, efficient and effective manner.
• To manage all travel arrangements and related activities (i.e. visas), includes travel request forms and others.
• To oversees the departmental expenses spending of the regional team and to provide support in processing hisT&E claims in an accurate manner.
• To build and maintain a well-organized and systematic filing systems (electronic & paper-form).
• To obtain good understanding on the content of the documents received for signature by the WFJ Director, North Asia.
• To constantly looking for an agile and effective way of doing things by applying new methodologies/approach and to streamline the work processes.
• To support the Regional teams needs as required with strong collaborative spirit and open-mind.
  
  
  

You are Energised by

• Thinking innovatively of different ways to approach projects, multi-taks & challenges
• Being agile, flexible and deal with ambiguity
• Leading courageously and able to challenge the status quo
• Collaborating with diverse teams at all levels of organization
• Influencing critical topics and facilitating meaningful conversations in a non-hierarchal way
  
  
  

What You Will Bring

• Solid experience with proven track record in serving senior executives from multinational companies.
• A strong team player with excellent interpersonal, communication & networking skills and be able to build a good relationship & partnership with people of different profiles.
• Excellent planning and organizing skills and able to create impact through influence.
• Be open minded and think out of the box in looking for new ways of doing things.
• Being mindful and able to demonstrate humility and humanity.
• Fluent spoken English, Cantonese and Mandarin are added advantageous.
• Good written English and Chinese, ability to work on translation is an added advantageous.
• Well versed in MS Office including PowerPoint, Words and Excel
• The role requires traveling oversea.
  
  
  

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity, and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience, and potential you could bring to Chanel.