Assistant Company Secretary Manager, Group Secretariat

Requirements

Description & Requirements

About the team

Group Secretariat is responsible for supporting the Jardine Matheson Group and our Business Partners in achieving their goals through exceptional corporate governance and strategic partnership. This responsibility involves both people leadership and day-to-day oversight of Jardine Matheson companies. The Assistant Company Secretarial Manager will primarily provide support to the Manager, and at times the Senior Company Secretary and Deputy Group Company Secretary in relation to the company secretarial function for various subsidiaries and joint ventures, as well as new initiatives/projects for the Group Secretariat function.

Roles And Responsibilities

Provide support to the Company Secretary Manager in relation to entity management, subsidiary boards, corporate governance and other Jardine Group matters including:

• coordinating board and committee meetings/approvals and oversight of the meetings of subsidiary boards and their committees and associated arrangements and logistics;
• managing communications with subsidiary boards and their committees, including the production and dispatch of board papers with a consistent professional presentation and promoting papers and board communications which are clear, concise, relevant and focused;
• preparing minutes for board and committee meetings and meetings of subsidiary boards and their committees, having regard to regulatory requirements and the nature and complexities of the environment in which the Group is operating;
• managing the share option schemes of the Jardine Matheson Group;
• managing year end and AGM processes for the Jardine Matheson Group subsidiaries;
• statutory filings and lodgements (including periodic and continuous disclosure) with local and overseas regulators;
• maintaining statutory registers and governance-related operational registers;
• associated corporate operations and administrative activities required for the ongoing management of the Group Secretariat function.
  
  

Job Requirements

• University graduate with a focus on company secretarial, legal or accounting/financial services. Holder of Chartered Secretaries qualification will be a must.
• At least 5 years of validated company secretarial experience from a sizeable corporate with sophisticated structure. Hands on experience in minute taking, co-ordinating meetings, regulatory lodgements (preferable).
• Knowledge of board and committee administration processes, with experience on preparing, reviewing and collating board and committee papers for distribution
• Personable with good stakeholder management abilities, able to influence key internal and external decision-makers to achieve desired outcomes
  
  

At Jardines, you can play a role in our business success. We understand that key to our success is our people, which is our foundation and priority. We invest in our people to ensure we have the right talent with the leadership and strategic skills the company needs for the future.

As an Asian-based group with a global reach and a broad portfolio of market leading businesses, we offer a diverse range of career opportunities for experienced professionals and graduates.

We are an equal opportunity employer and do not discriminate on the grounds of sex, race, disability, family status or any other factors. Our Code of Conduct requires that all Group companies and employees treat each other fairly, impartially and with respect at all times.

Come and explore with us!

About Jardine Matheson

Jardine Matheson is a diversified Asian-based group with unsurpassed experience in the region, having been founded in China in 1832. We comprise a broad portfolio of market-leading businesses, which represent a combination of cash generating activities and long-term property assets that are closely aligned to the increasingly prosperous consumers of the region.

Across the Group, our over 400,000 employees work in a wide range of businesses in major sectors including motor vehicles and related operations, property investment and development, food retailing, health and beauty, home furnishings, engineering and construction, transport services, restaurants, luxury hotels, financial services, heavy equipment, mining and agribusiness.